Financial management for restaurants and hospitality
Track daily revenue, food costs, seasonal staffing, and tip pools with clarity. RunwayCal connects daily sales to monthly obligations so business owners stop checking the bank app ten times a day.
- Daily cash tracking
- Seasonal staffing models
- Multi-location support
- Vendor cost calendar
The challenge
Daily revenue does not match monthly obligations
Revenue comes in daily but costs are monthly. Rent, insurance, and loan payments create a rhythm that daily sales numbers cannot capture. A busy Saturday does not mean you can cover Tuesday's payroll. Without connecting daily inflows to monthly outflows, every week ends with a cash surprise.
Food costs swing based on supplier pricing
Food costs can swing 20% based on supplier pricing and seasonal availability. Your margins change week to week but your spreadsheet updates monthly. By the time you see the margin compression, you have already committed to staffing levels that assume last month's food cost percentage.
Seasonal hiring creates payroll cliffs
Seasonal hiring means payroll doubles in summer and drops in October. Planning for these swings requires forecasting you do not have time to do while running a restaurant. A location that looks profitable in July can be underwater in November if you do not model the staffing transition.
How RunwayCal helps
Daily cash position tracking against monthly obligations
RunwayCal connects daily revenue entries to your monthly obligation schedule. Rent, insurance, loan payments, and tax deadlines appear on your cash forecast. You see whether this week's sales cover next week's payroll and next month's rent, not just today's deposit.
Tool and vendor cost tracking
POS systems, delivery platforms, and supplier payments all feed into monthly burn. Each vendor commitment appears with its billing date so delivery platform fees, supply invoices, and equipment leases do not surprise you mid-month.
Seasonal scenario modeling for staffing
Model summer staffing increases and off-season reductions against your revenue patterns. See how many months of runway you have at peak payroll versus lean season before you commit to seasonal hires.
Treasury management separating operating and reserve accounts
Separate operating accounts from tax reserve and tip pool accounts. True Cash Position reflects what is available for operations after tax obligations and committed payroll are accounted for.
Features that matter for restaurant owners
Food cost percentage tracking
Monitor food cost as a percentage of revenue week over week. Catch margin compression before it compounds across a full month.
Multi-location restaurant groups
Each location tracks its own revenue and costs. The owner sees consolidated runway across the group with per-location breakdown.
Tip pool and payroll separation
Track tip distributions and payroll obligations separately so operating cash and staff payments do not blur together.
Vendor payment calendar
Supplier invoices, delivery platform fees, and equipment leases appear on a single payment calendar with cash impact visible in advance.
From bank app anxiety to one morning check
A two-location restaurant group was profitable on paper but constantly stressed about cash. The owner tracked revenue through the POS system and expenses through accounting software, but never saw both in one place. Weekly cash surprises from unexpected equipment repairs, supplier price increases, and tax payments made planning impossible.
RunwayCal's connected cash flow meant every receipt and every expense hit one dashboard. The owner went from checking the bank app ten times a day to checking RunwayCal once in the morning. Seasonal staffing models showed the October payroll cliff before summer hiring began, and vendor payment calendars eliminated mid-month surprises from delivery platform fees.
Metrics restaurant owners actually track
Food Cost %
Food and beverage costs as share of revenue
Labor Cost %
Payroll and benefits as share of revenue
Daily Cash Coverage
Days of operating costs covered by current cash
Seasonal Runway Variance
Runway difference between peak and off-peak months
Location Margin
Net margin per restaurant location
True Cash Position
Available cash after tax and payroll obligations
Connect daily sales to monthly cash reality
Free to start. No credit card required.